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Author Guidelines

Manuscripts submitted for publication will be considered for acceptance on the understanding that they present original work which has not been published or submited for publication elsewhere. The copyright of papers accepted for publications belongs to the USM R & D Journal. A consensus of at least two editors/reviewers is needed for approval to publish. The decision of the Board of Editors and/or Reviewers to accept or reject a manuscript is final.

Preparation of Manuscript

USM R&D Journal accepts original research papers, reviews and other contributions as maybe determined by the Editorial Board

Each article, including tables, figures and other appendices should not be more than 35 pages (around 10,000 words) using a letter size paper (215.9 mm x 279.4 mm or 8.50” x 11”). Specifications for the preparation of the manuscript are:

Spacing, Font Size and Margins. Type the manuscript in Microsoft Word Document (2000 or 2007 Version) or in OpenOffice Writer document, in double space, and with 12-point Arial font. Margins should be 2.54 cm (1”) on the top, bottom, and left-and-right-hand sides of each page.

Order and Contents. Arrange contents of the manuscript for an original research article in the following order:

Title - The title of the article should be typed in uppercase letters, and should not be more than 15 words. Indicate the running title (not more than 40 letters) to be placed on the upper left-hand corner of each page;
Author(s)’ Name(s) and Address(es) - Should include full name and affiliations with acronyms spelled out. Omit institutional and social designations. Indicate the corresponding author with post and email addresses;
Abstract – Describes briefly the highlights of the paper including a rationale and background, methods, results and discussion in not more than 250 words.
Keywords – Should be in alphabetical order. List single word, compound or phrases that indicate major subjects, and concepts or ideas that are related or implied in the paper;
Introduction – Should contain rationale, brief literature review, hypothesis, and objective(s) of the paper;
Materials and Methods – Should include details of the methodology for replicability, adoption or adaptation of the procedures for future studies. Cite if the procedure has been published elsewhere;
Results and Discussion – Results presented should be consistent with the objectives of the study. Discussion should be done for integration purposes, i.e. within the results of the study or with reference to other studies;
Conclusion – Should include the summary and implications of major findings of the study. Recommendations can be included or be stated under the heading “Recommendations”;
Acknowledgement – indicate the source(s) of funds and institutions or individuals who helped in the study;
References – List references in alphabetical order by main author’s last name. Give complete information. Reference should be cited in the text by the name of the author, (both authors when only two; first author et al. when more than two) and year. Do not number literature cited. It is the author’s responsibility to maintain the consistency between the in-text citations and the end list of literature cited. Basic rules of the literature citations are:

Book – Author, A. A. (Year of publication). Title of work: Capital letter also for subtitle. Location: Publisher.
George, T. J. S. (1980). Revolt in Mindanao: The rise of Islam in Philippine politics. Kuala Lumpur: Oxford University Press.

Book chapter – Author, A. A., & Author, B. B. (Year of publication). Title of chapter. In A. A. Editor & B. B. Editor (Eds.), Title of book (pages of chapter). Location: Publisher.

Edited Book – Editor, A. A. & Editor, B. B. (Eds.). (Year of publication). Title of book. Location: Publisher.

Journal article and other periodicals – Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article.Title of Periodical, volume number(issue number), pages.
Peña, A. E. N. (2008). The social context of the entrepreneurial journey of Maranaos in the Philippines. USM R&D Journal, 17(2), 199-210.

Thesis or Dissertation – Lastname, F. N. (Year). Title of dissertation (Doctoral dissertation). Name of Institution, Location.
Saliling, W.J.B. (2005). Denitrification of Aquaculture Wastewater Using Agricultural By-Products as Biofilter Media (Masteral Thesis). North Carolina State University, Raleigh, NC, USA.

Electronic references (end list) - Author, A. A., & Author, B. B. (Date of publication). Title of article.Title of Online Periodical, volume number(issue number if available). Retrieved from

Data sets – Organization Name. (Year). Title of the document source [Data file]. Retrieved from Retrieved from
Nonperiodical Web Document - Author, A. A., & Author, B. B. (Date of publication). Title of document. Retrieved from http://Web address

Corporate author – Corporate Author. (Year of Publication). Title of the Document. Location: Author.

Paper in a proceeding – Author, A. A., & Author, B. B. (Year of publication). Title of paper. In A. A. Editor & B. B. Editor (Eds.), Conference Title. Location: Publisher.

Personal communications should not be included in the end list of literature cited but can be included in the text as EE Magulama 2008 (personal communication) or (EE Magulama 2008, personal communication).

Tables – Number the tables consecutively in Arabic numerals. Figure should have a legend (if necessary. Acronyms or abbreviations should be spelled-out or defined in a footnote. Appropriate quantities and units in SI (Systeme International), and other qualifications should be indicated within the table or footnote to make the table a “stand alone” source of information. Letters in the table caption should be in Arial 10-point font (but can be reduced to a readable size if necessary). Do not incorporate tables in the text as this will be done by the USM R&D Journal at the later stages of processing.

Figures – Number the figures consecutively as Arabic numerals. Figures should have a caption. Acronyms or abbreviations should be spelled out or defined in a footnote. Appropriate quantities and units in SI, and other qualifications should be indicated to make the figure caption should be in Arial 10-point font (but can be reduced to a readable size if necessary). Submit graphs in Microsoft Excel or in OpenOffice Calc files to facilitate USM R&D Journal at the later stages of processing.

The above order and contents do not apply to reviews, research or short notes and other papers that warrant publication in USM R&D Journal. For online submissions (through this website), please omit the authors and affiliation on the file uploaded. A metadata form is provided to fill in your contact and affiliation.

Pagination. Number all pages of the manuscript consecutively at the right hand bottom corner of each page.

Numbers. Avoid beginning a sentence with a number, Spell out numerals from one to nine, except when followed by standard units of measure, and indefinite and approximate period of time. Ordinal numbers should be treated as cardinal numbers (e.g. 8th, 18th). Exception are numbers in tables, figures, graphs and those in parenthesis.

Fractions. Spell out and hyphenate fractions (e.g. two-thirds). Exceptions are fractions in tables, figures, graphs, legends and those in parenthesis.
Units and Symbols. Use recommended SI units and symbols. Use exponents instead of slash (e.g. kg ha-1). Use words when unit of measure is not involved e.g. grains per panicle). In the case of range of values, indicate the unit at the end of the range (e.g. 10-15 t ha-1). Avoid beginning a sentence with a symbol. Use percent symbol (%) with figures only (e.g. 5%), and spell it out (percent) with written numbers. Indicate the US$ equivalent of other currencies at the first mention in the text, or indicate in a footnote in a table or a figure, if applicable.

Abbreviations and Acronyms. Spell out abbreviations and acronyms the first time they are used in the text (e.g. ATP for adenosine triphosphate, HYV for high yielding variety). Spell out abbreviations that are not generally known or specifically used in the paper at the first mentioned in text. Commonly used abbreviations (e.g. ANOVA. DMRT, IQ, LSD, SD, etc.) need not to be spelled out. For scientific names, shorten the generic names to the first capital letter follower by the species, by the 2nd time they are used. Spell out units of measure with five or less letters (when singular) as year, month, etc., except when preceded by a numeral from measurement. Abbreviate minute (min), second (s). hectare (ha), kilometer (km) and the rest, particular for SI units. No period is needed at the end of each abbreviation and do not add “s” to the plural form.

Check out a recent copy of The USM R & D Journal for more details on format and style. Submit manuscript to the Editor in Chief by post or courier in three hard copies together with a compact disc, USB stick or flash disc, or as email attachment.

Page charges are required of authors not connected with or employed by the University of Southern Mindanao to subsidize limited funds of The USM R & D Journal. Rates will be indicated and provided to the submitting author/s once a manuscript is accepted for publication. Similarly, fees for colored photos (figures) if desired will be shouldered by the author/s, at least a copy of the journal will be provided to submitting authors but extra copies or reprints may be arranged with the Editor in Chief.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

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